TERMS OF REFERENCE
I. BACKGROUND
A. PDOT Beijing will be organizing the launching of the “Bisita Be My Guest” (BBMG) Campaign on March 11, 2023 at the Infinity Ballroom, Hilton Hotel Beijing located in No. 1, Dongfang Road, Chaoyang District, Beijing at 5:30-9:30 pm
B. Bisita, Be My Guest campaign is an incentive travel campaign wherein Filipinos, specially OFWs and Filipinos permanently residing in China are encouraged to invite foreigners to visit the Philippines.
II. PURPOSE/OBJECTIVES
A. To officially launch the Bisita, Be My Guest(BBMG) to the Filipino community in Beijing and Tianjin;
B. To provide information and BBMG campaign mechanics
III. MINIMUM REQUIREMENTS FOR SUPPLIERS
A. Must be a registered and licensed/accredited event/exhibition company in Beijing
B. Must be able to provide services on the event date
C. Must be flexible on payment terms
IV. SCOPE OF WORK/DELIVERABLES
A. Provide the following event requirements:
1. HD LED Screen – size: 7*3.5m
Inclusions: Matrix switcher (1) and rental computers (2)
2. Sound system rental
Inclusions: Sound console/controller (1), Speakers (6-8 pcs), Microphones (7), Sounds Technician (1)
3. Lightings
Lights console/controller (1), Lights Technician (1)
4. Printing of roll up banners (8 pcs)
5. Rendering design and production of photo wall (1) Size: 2.5* 3.5
6. Rendering design and production of registration backdrop (1) Size: 2.5* 3.5
7. Red carpet – Size: 37sqm
V. BUDGET FOR THE CONTRACT
RMB 40,000.00
based on current foreign currency exchange rate inclusive of taxes
NOTE: The winning bid however, shall be determined based on the proposal with the most advantageous financial package cost, provided that the amount of bid does not exceed the above total budget.
VI. DEADLINE TO SUBMIT: March 1, 2022
VII. PROJECT OFFICER/CONTACT PERSON
MS. JOY DATOON
Philippine Department of Tourism – Beijing Office
Email: jdatoon@tourism.gov.ph
Telephone: +86 10 6512 8809
